Acquisition & Finance/Contracting Coordinator Lead

Remote
Full Time
TRIA - VA - BAM PMO
Experienced
​ 
​​​​​​​REMOTE
​​​​​​​Full Time 
​​​​​​​Ability to obtain & maintain a Public Trust *


* US Citizenship and the ability to obtain and maintain the clearance level stated above are required for this specific opportunity. Tria Federal (Tria) is unable to sponsor at this time.

 
Who We Are:
Tria Federal (Tria) is the premier middle-market IT and Advisory services provider delivering digital transformation solutions to Civilian, Defense, and Intelligence agencies across the federal sector. With a future-forward vision and a mission rooted in service, we bridge capability gaps to help government agencies work faster, grow smarter, and stay nimble in the face of change. Wherever our customers are in their modernization journey, we are the trusted navigator in the path to possible.

 
Follow us on LinkedIn#PoweringPossible

 
Who You Are:
You are a talented Acquisition & Finance/Contracting Coordinator Lead with at least 15+ years of experience and a passion for thinking big, taking action, and delivering exceptional results. You are outcome-driven, quality-obsessed, and relentlessly focused on innovation as a value-driver for world-class delivery, client satisfaction, and performance. You’re looking to grow as a professional in a team-oriented environment where you can put your fingerprint on mission-critical projects impacting the citizens we serve.


Military Veterans and individuals with disabilities are encouraged to apply! 
 
About This Role:
 An Acquisition & Finance/Contracting Coordinator Lead must possess the ability to act as a liaison, managing the Acquisition & Finance pillar of the BAM Portfolio Loan Guaranty program on the PMO Support Team. This person will manage a Senior Budget Analyst and a Contract Specialist supporting the  Portfolio Acquisition team, and Office of Information Technology (OIT) Product Line Director/stakeholders. Must have experience in the effective use of data provided by cost estimators to create overall cost versus actual spending analysis and modeling around cost or actual execution. while considering functional benefits, technical performance, risks, and schedule concerns and/or is experienced in effective contract/technical writing, technical writing consultation, and contract management.

Responsibilities:
 
  • Budget Tracking Tool (BTT) excel export analysis (ability to create pivot tables, graphs, custom formulas, and reports, and organize the excel data). Examples of the Acquisition BTT analysis:
  • Status of BTT Strips (Planned, Submitted, Awarded) by Fiscal quarter
    • Identify any BTT Strips not awarded by their program need date
    • Identify BTT Strips that are approaching program need date
    • Highlight and notify of newly awarded BTT Strips
    • Ensure data accuracy of BTT strips (alerts of inconsistencies or errors)
    • Reconciliation OSS Daily Status tool vs BTT Data (identify discrepancies of the two excel workbooks)
    • PowerPoint/Graph/Chart Development for PowerPoint slides
    • Notifications/alerts to Portfolio Acquisition team - of BTT Strips being marked Late, newly added, delayed, awarded etc.)
    • Weekly/Monthly Forecasts/Projections of BTT excel data
  • Stand-up MS Teams Channel(s) and lead the use it as a primary form of communication with stakeholders
  • Oversee/gather required data and inputs to create written narrative and graphic documents of a technical and business nature, ensuring grammatical, format, style, and logic while using a variety of word processing, spreadsheet, graphics, and scheduling tools
  • Act as first point of control to edit highly technical documents involving IT software and hardware systems and networks
  • Support the development and coordinate high quality responses to data calls received from internal and external stakeholders, including talking points, web content, Congressional responses, PowerPoint presentations, white papers, formal testimony, and miscellaneous data calls.
  • Maintain a knowledge management repository and historical record of responses to information requests
  • Draft responses to recurring communication tasks and other mission-driven ad hoc requests for information
  • Review and edit narrative and graphic products to identify and correct typographical and grammatical errors and to identify logical inconsistencies that will require author attention
  • Assist COR in writing this up for QASP or deficiency letter and translate technical information from disparate sources into executive-level communications
  • Maintain document and data repositories utilizing the existing program/project level tools (i.e. SharePoint)
  • Generate, control, distribute, and maintain various program and project documents, data, processes, and artifacts in accordance with VA directives.
  • Create routine and ad hoc reports, with the ability to produce alternate depictions of IT project performance data to identify and highlight issues
  • Adhere to standard operating procedures for communication activities and identify process improvements
  • Facilitate executive-level virtual meetings; prepare meeting agenda, capture meeting minutes, and track outcomes and action items
  • Work proactively and independently to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
  • Plan, monitor, and control relevant tasks outlined in the contract and statement of work
  • Function as part of an integrated team sharing products, best practices, and information across the portfolio
  • Perform related duties as assigned by Product Line Supervisor and stakeholders across the Portfolio, Business and OIT
  • Experience working as a contractor or an employee of the Federal government or the Department of Veterans Affairs (VA)
  • Experience working in a consulting environment and understanding of client/customer relations
  • Knowledge of end-to-end systems, particularly with excellent industry knowledge and expertise (mortgage and loan guaranty)
  • Experience managing teams
  • Ability to work under pressure, coordinate multiple assignments at once, and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
  • Polished and professional verbal and written communication skills, including ability to effectively talk and write
  • Expert command of the English language
  • Experience in stakeholder management
  • Financial-related experience (preferred)
  • Familiarity with the Federal budget regulations and annual development cycle (preferred)
  • Microsoft Excel: Expert (Functions, formulas, pivot tables, create planned vs spend analysis modeling tool
  • Microsoft Office (PowerPoint, Word, etc.): Proficient
  • Microsoft Teams: Advanced
  • Strong Microsoft SharePoint experience
  • High attention to detail
  • Strong problem-solving and analytical skills
 
The “Need-to-Have” Skills & Qualifications:
 
  • Federal employment or consulting experience
  • Budget Tracking Tool (BTT)
  • Government Acquisition Knowledge: Novice
  • Data analysis experience
  • Experience working as a contractor or an employee for the Department of Veterans Affairs (VA)
  • Experience working in a consulting environment and understanding of client/customer relations
  • Ability to work under pressure, coordinate multiple assignments at once, and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
  • Strong problem-solving and analytical skills
  • Ability to grasp complex technologies easily, learn new information quickly, and adapt to changing job requirements
  • Experience in editing narrative and graphic products to identify and correct grammatical formatting and logic errors and to identify logical inconsistencies that will require author attention
  • Experience in the application a variety of word processing, spreadsheet, graphics, and scheduling tools
  • Experience in meeting with authors and other team representatives to review documents, compile inputs/corrections, resolve incompatible comments, and provide final publishable documentation. 
  • Experience in explaining in simple language scientific and technical ideas that are difficult for the average reader to understand
  • Experience in stakeholder management
  • Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
 
Professional Certifications:N/A
Education:Bachelor’s degree in Business and/or Accounting, Operations Research, Mathematics, Computer Science, or related scientific or technical discipline and/or Bachelor’s degree in management, finance, MIS, or other discipline
Clearance:Ability to obtain & maintain a Public Trust Clearance 
Years of Professional Experience:​ 
Budget & Acquisition:
  • 5 years with Degree
  • 13 years without Degree
Contracting Coordinator:
  • 10 years with a bachelors degree
  • 20 without a bachelors degree 
Required Technical ToolsExcel, Teams, Outlook, SharePoint, Jira




​​​​​​​​​​
 
Why Tria?
What defines the Tria brand is more than just our dedication to excellence in our craft; it’s our incredible team of dedicated, talented, and passionate people that make Tria so exceptional. As people powering possible, we are all partners in our team’s shared success.
As a company that cares about people, we seek to cultivate a culture in which all can thrive personally and professionally. We offer a top-tier benefits package to invest in your physical, mental, and financial health and wellness so that you can be your best self - at work and in life. At Tria, we are growth-minded, entrepreneurial in spirit, and committed to fostering a culture of inclusion and opportunity for all. Whatever your background, your role, your department, or stage in your professional journey, here you will have opportunities to learn new skills, seize new challenges, and advance your career as we grow.
​

Job Listing ID: job_20240621214254_1YDUYIJZN6EJ16QC​
​​

Equal Employment Opportunity (EEO):

Tria Federal (Tria) is a Federal Contractor and EEO, OFCCP, VEVRAA, and Affirmative Action Employer.

As an Equal Employment Opportunity provider, Tria follows the protection of federal, state, and local law: Qualified applicants will receive consideration for employment without regard to race, color, creed, religion, age, national origin, marital status, disability, veteran status, sexual orientation, gender identity or expression, marital status, or genetic information.

U.S. Citizenship is required for this specific opportunity as Tria is unable to sponsor at this time. All selected applicants will be subject to a Minimal Background Investigation (MBI) and a government security investigation (when applicable) depending on the specific program and position listed. This includes but is not limited to: meeting the eligibility requirements for access to classified information and the ability to obtain a government-granted security clearance. Individuals may also be subject to a background investigation including, but not limited to: criminal history, employment verification, education verification, drug testing, and creditworthiness.

Qualified individuals with a disability have the right to request a reasonable accommodation. If you are unable or limited in your ability to use or access the Tria careers website as a result of your disability, please request a reasonable accommodation by sending an e-mail to hrhelp@triafed.com or call (703) 229-5888. Include the nature of your request, along with your name and contact information.

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